Contracting

Annual Report of Activities in 2014

ICAC 2014 Report 37 Contracting To perform all the activities it has been necessary contract and signing the agreements which are summarised below: 1. Processing of contracts: the contracting or extension of security and surveillance services and those for cleaning, electricity supply, postal services, printing and distribution of the BOICAC and the Yearbook of the ROAC and of the NIIFs, several contracts for assistance to the ICAC under DA 3 of the TRLAC, the implementation of the National Security Sche-me (NSS) and the LOPD audit, the purchase of books and publications that form the bi-bliographical foundation of the ICAC, the maintenance of lifts, buildings, air conditioning installations, translations, occupational hazard prevention, support service to the library, English and French lessons for the staff of the ICAC, minor works at the ICAC, the payment of municipal taxes and the fee as a member of the International Audit Supervisors Forum (IFIAR) for the year 2014. The processing includes all the phases: spending proposal and approval of it after prior control, commitment, recognition of the obligation and payment order, and your shipment to intervention and its forwarding to Intervention after favourable approval, the adoption of the related agreements. In the language class contracts, groups are also set up, the timetables are set and all the relationships with the language academy are managed. In the case of auctions, competitive bids or negotiated procedures the preparation of the specific administrative clause specifications shall also be carried out, the forwarding for the report of the Legal Service, the holding of Contracting Tables and the drafting of the related contracts and their forwarding to the Legal Service for its report. At the Contrac-ting Tables of the auctions and competitive bids the performance of the function of Se-cretary, preparing the different records and communications with the bidders. For the security and cleaning competitive tenders an assessment will be carried out of the tenders submitted by the bidding companies. In the event of appeal, the written allegations and the necessary documentation must be submitted to the TACRC. In all contracts, with the exception of the minor ones, announcements must be published on the Platform of State Contracting (both in the bidding phase as well as in the awarding and formalisation phase) and the registration in the Public Registry of Contracts. When mandatory, official announcements must also be prepared and sent to the OJEU and/or to the Official Spanish State Gazette, for both the tendering and the awarding. For contracts with an amount equal to or greater than €60,000, the request is made for a representative of the IGAE for the verification of the investments. In certain contracts depending on the amount, a statement of the filing and the contract is sent to the Accounts Court. Moreover, before the end of February of each year, a listing of contracts awarded, except for the minor ones is sent to the Accounts Court and of collaboration agreements entered into during the previous year. 2. Collaboration agreements: Agreement with corporations representative of Auditors (Ins-titute of Certified Accountants of Spain, the General Council of Economists) to carry out quality reviews of audit work performed by practising auditors who are members of the respective corporation, agreement with ASEPUC for the annual awarding of the Prizes for


Annual Report of Activities in 2014
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